Decision XVII/42: Financial matters: Financial reports and budgets
The Seventeenth Meeting of the Parties decided in Dec. XVII/42:
Recalling decision XVI/44 on financial matters,
Noting the financial report on the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer for the biennium 2004-2005 ended 31 December 2004;11
Recognizing that voluntary contributions are an essential complement for the effective implementation of the Montreal Protocol;
Welcoming the continued efficient management demonstrated by the Secretariat of the finances of the Montreal Protocol Trust Fund;
- To approve the 2006 budget for the Trust Fund in the amount of $4,678,532 and to take note of the proposed budget of $4,690,667 for 2007, as set out in annex IV to the report of the seventh meeting of the Conference of the Parties to the Vienna Convention for the Protection of the Ozone Layer and the Seventeenth Meeting of the Parties to the Montreal Protocol on Substances that Deplete the Ozone Layer;
- To authorize the Secretariat to draw down $586,668 in 2006;
- To approve, as a consequence of the draw-downs referred to in paragraph 2 above, total contributions to be paid by the Parties of $4,091,864 for 2006 and note the contributions of $4,690,667 for 2007, as set out in annex V to the report of the seventh meeting of the Conference of the Parties to the Vienna Convention for the Protection of the Ozone Layer and the Seventeenth Meeting of the Parties to the Montreal Protocol on Substances that Deplete the Ozone Layer;
- Also to approve that the contributions of individual Parties shall be listed in annex V to the report of the seventh meeting of the Conference of the Parties to the Vienna Convention for the Protection of the Ozone Layer and the Seventeenth Meeting of the Parties to the Montreal Protocol on Substances that Deplete the Ozone Layer;
- To authorize the Secretariat to maintain a constant operating cash reserve of the estimated annual planned expenditures that will be used to meet the final expenditures under the Trust Fund. In 2005, Parties contributed 7.5 per cent of the approved budget for 2005; in 2006, the operating cash reserve will increase to 8.3 per cent, and in 2007 it will increase to 15 per cent;
- To express its concern over delays in payment of the agreed contributions by Parties, contrary to the provisions in paragraphs 3 and 4 of the terms of reference for the administration of the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer;
- To urge all Parties to pay their contributions promptly and in full and further to urge Parties that have not done so to pay their contributions for prior years as soon as possible;
- To encourage Parties, non-Parties, and other stakeholders to contribute financially and with other means to assist members of the three assessment panels and their subsidiary bodies with their continued participation in the assessment activities under the Protocol;
- Also to encourage Parties, non-Parties and other stakeholders to contribute financially and with other means to assist in the provision of financial assistance to the Methyl Bromide Technical Options Committee;
- To invite Parties to notify the Secretariat of the Montreal Protocol of all contributions made to the Montreal Protocol Trust Fund at the time such payments are made;
- In accordance with rule 14 of the rules of procedure, to request the Executive Secretary to provide Parties with an indication of the financial implications of draft decisions which cannot be met from existing resources within the budget of the Montreal Protocol Trust Fund;
- To request that the Secretariat of the Montreal Protocol ensure the implementation of the decisions adopted by the Meeting of the Parties as approved, within the budgets and the availability of financial resources in the Trust Fund;
- To allow the Secretariat to make transfers up to 20 per cent from one main appropriation line of the approved budget to other main appropriation lines;
- To request the Secretariat to inform the Open-ended Working Group on all sources of income received, including the reserve and fund balance and interest, as well as actual and projected expenditures and commitments, and to request the Executive Secretary to provide an indicative report on all expenditures against budget lines;
- Also to request the Open-ended Working Group to keep under review the financial information provided by the Secretariat, including the timeliness and transparency of that information.